The Annual Filing of ROC (Registrar of Companies) is a mandatory compliance requirement for all companies registered in India, whether they are private limited companies, public limited companies, or limited liability partnerships (LLPs). This process ensures that the company remains in good standing with the Ministry of Corporate Affairs (MCA) by submitting key financial and operational information every year. Our service for Annual Filing of ROC is designed to help businesses meet these compliance requirements efficiently, avoiding penalties and legal issues.
What We Do for You
1. Preparation of Financial Statements:
The first step in the annual filing process is the preparation of accurate financial statements, including the Balance Sheet, Profit and Loss Account, and Cash Flow Statement. These documents provide a detailed overview of the company’s financial health over the past financial year. Our team of experts ensures that these statements are prepared in accordance with the applicable accounting standards and reflect the true financial position of the company.
2. Statutory Audit and Auditor’s Report:
For companies that require a statutory audit, we coordinate with your appointed auditors to conduct the audit and obtain the Auditor’s Report. This report is a crucial part of the annual filing and must be submitted along with the financial statements. Our service includes ensuring that the audit process is completed on time and that any observations or qualifications by the auditors are addressed properly.
3. Preparation of Director’s Report:
The Director’s Report is a narrative that provides an overview of the company’s operations, financial performance, and compliance with statutory requirements. We assist in drafting a comprehensive Director’s Report that includes all mandatory disclosures, such as the status of CSR activities, details of directors, and any significant changes during the year. This report is an essential component of the annual filing and reflects the company’s commitment to transparency and governance.
4. Conducting Annual General Meeting (AGM):
Holding an Annual General Meeting (AGM) is a statutory requirement where the company’s shareholders review and approve the financial statements, Director’s Report, and Auditor’s Report. We help in organizing the AGM, including drafting notices, resolutions, and minutes of the meeting. Our service ensures that the AGM is conducted in compliance with the Companies Act, 2013, and all necessary approvals are obtained.
5. Filing of Annual Returns (Form MGT-7):
The Annual Return (Form MGT-7) is a detailed report that includes information about the company’s directors, shareholders, shareholding pattern, and other key aspects of the company’s structure. We prepare and file Form MGT-7 with the ROC, ensuring that all information is accurate and up-to-date. This filing is critical as it reflects the company’s compliance with its statutory obligations.
6. Filing of Financial Statements (Form AOC-4):
Form AOC-4 is used to file the company’s financial statements, including the Balance Sheet, Profit and Loss Account, and other related documents, with the ROC. We assist in preparing and filing Form AOC-4, ensuring that all details are correctly filled out and submitted within the prescribed deadlines. Timely and accurate filing of this form is essential to avoid penalties.
7. Filing of Auditor’s Appointment (Form ADT-1):
If there has been a change in the company’s auditors, or if new auditors are appointed, it must be reported to the ROC through Form ADT-1. We handle the preparation and filing of this form, ensuring that the appointment is compliant with the Companies Act, 2013, and the auditors’ details are correctly reflected in the company’s records.
8. Compliance with Additional Requirements:
Depending on the nature and size of the company, there may be additional compliance requirements, such as secretarial audits, compliance certificates, or filings under the Companies (Significant Beneficial Owners) Rules, 2018. We assess your company’s specific requirements and ensure that all additional compliances are met, reducing the risk of legal issues.
9. Maintaining Statutory Registers and Records:
In addition to filing forms, companies are required to maintain various statutory registers, such as the Register of Members, Register of Directors, and Register of Charges. We assist in updating and maintaining these records, ensuring that they are accurate and compliant with legal requirements. This service helps your company stay organized and prepared for any regulatory inspections or audits.